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Damage Policy

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Damage Deposit: $500 (due 30 days prior to the event)
The clubhouse is located on a municipal golf course and exists within a natural and/or man-made environment that is maintained to a high standard to ensure that all users and guests have an equal opportunity to enjoy the venues in their existing state. All users of the Wedding Island, banquet room, banquet patio or banquet lawn agree to respect the natural and man-made environment in which they exist and to be held to the requirements hereinafter set forth. Failure to comply with these provisions shall be grounds for revocation and forfeiture of some or all of the damage deposit in the amount of $500.

Vail Golf & Nordic Clubhouse
The clubhouse banquet room, banquet patio and banquet lawn are all maintained to a high level of quality with both interior and exterior finishes that reflect a standard our guests have become accustomed to when visiting Vail. It is our goal to work with our guests to ensure that their needs conform to the ability to maintain standards and quality for all our venue users. All event decorations must be pre-approved with the Vail Recreation District group sales manager. Vail Recreation District does not allow the following in the banquet room, banquet patio or banquet lawn:
• Any décor requiring staples, nails, screws, tacks, anchors or any similar fastening device is strictly prohibited.
• No confetti, glitter, seeds, flower petals or any other material may be thrown or distributed.
• No décor may be installed or anchored (anything requiring fasteners or mechanical devices) on interior or exterior walls, ceilings, overhangs, structural elements, wood trim, windows, light fixtures, fire suppression devices, audio speakers, trees, heating units, shrubs or any other natural or man-made features.
• Freestanding and non-fastened décor may be utilized but must be removed by the client at the conclusion of the event unless otherwise agreed upon by the Vail Recreation District.
• No installation or addition of landscape material (mulch, grass, trees, shrubs, etc.).
• Double-sided adhesive devices may be used on wood surfaces only and must be removed at the conclusion of the event.
• Use of helium balloons as decoration must be weighted in order to prevent them from becoming entangled in vaulted ceilings or from being released outdoors.
• No open flames, including candles. Battery-operated candles are allowed as table decorations in the banquet room and banquet patio (food service Sterno is allowed for food warming only).
• No smoke/fog machines.
• No smoking of any kind on the premises.
• Usual and customary cleaning of the facility is included in your lease rate. Any additional cleaning needed as a result of your event (i.e. carpet or window cleaning, removal of trash, etc.) will be retained from your damage deposit.

Wedding Island
The Vail Golf & Nordic Clubhouse Wedding Island exists in its native condition and must remain as such. The Vail Recreation District does not allow for the following on the island:
• No confetti, glitter, seeds, flower petals or any other material may be thrown or distributed on the island.
• No installation or addition of landscape material (mulch, grass, trees, shrubs, etc.).
• No floating devices. No décor may be installed (anything requiring fasteners or mechanical devices) on trees, bridges, shrubs or any other natural or man-made features on the island.
• No glass is permitted.
• Freestanding and non-fastened décor may be utilized but must be removed by the client at the conclusion of the event unless otherwise agreed upon by the Vail Recreation District.
• All trash and recycling must be removed from the island at the conclusion of an event unless otherwise agreed upon by the Vail Recreation District.